Create checks that have Blank status for D365FO

 

Introduction

Microsoft released a new Feature in version 10.0.3 of Dynamics 365 for Finance and Operations related to Checks in Blank status.

There are scenarios in which the check can’t be used for printing e.g. printer ruined the check, something got spilled on check etc. The check has never been printed so it can’t be marked as Voided either in the system. From an audit standpoint, companies want to keep track of all checks in Dynamics 365 Finance under Checks form.

To maintain checks that never got printed or will never be printed, the “Blank” value for status is used on Checks form. 

Note: This feature is available on the Checks page only if you turn on the Create checks with a blank status on the Checks page feature on the Feature management page. If the feature isn't turned on, checks that have Blank status can be created only from the Payment by check dialog box during the payment generation process in Accounts payable.

Check Status

Status	Description
Created	The check number method is Fixed, and the checks were created by clicking the Create checks button.
Blank	The check is not used when the checks are printed.
Paid	The check was either generated or generated and posted.
Void	The check was rejected from the Payment transfer form.
Canceled	The check was canceled after it was posted. Note: To cancel a check, click Payment reversal.
Pending cancellation	A reversal for the check has been entered and is awaiting review in the Check reversals journal. Note: This status is used only if the Use review process for payment reversals check box is selected in the Bank parameters form.

Creating Checks in “Blank” Status before Future active

There are two ways to create Blank status checks

1.      During “Generate payments” process, user is presented with an option to generate blank status checks

·       The value of number of blank checks in above screen shot, that number of checks will be created/updated with “Blank” and then the next one will be used to generate the checks.

2.      During payment journal, if the check stub can’t accommodate all the invoices, the check stub gets printed on next page and the next check status is automatically set to “Blank”.

In order to remove the ambiguity and provide a consistent process, Microsoft recently released new feature “Create checks with a blank status on the Checks page” as part of Wave 2 release.

Enable “Create checks with a blank status on the Checks page” feature

The new feature is available at “Feature Management workspace”. Go to Feature management and enable the feature. Select feature and select “Enable now”

Changes after feature enables

1.       Add “Create Blank check” on the Checks form

·       Go to “Bank accounts” at Cash and bank management > Bank accounts > Bank accounts

·       Select bank account and click on Checks under Manage Payment tab.

A new option “Create Blank checks” is now enabled.

2. It removes the “Create blank check” option during the check generation process, which streamline the business process, avoid user mistakes and avoid wastage of checks.

Create Blank Checks wizard process

1.      Go to checks form and click on button “Create Blank checks”.

2.      A Wizard is launched to continue with the create blank checks process.

• If you select a bank account which is using “Fixed” check number method and you don’t have any check created on the check page, system through an error message “No more checks for account”

·       If you want to mark the check as “Blank” for Bank accounts that are set to use check number method as “Fixed”.

·        create a Check on checks form using “Create checks” button.

·       Now created couple of checks for the bank account.

·       Go to “Bank accounts” at Cash and bank management > Bank accounts > Bank accounts

·       Select bank account and click on Checks under Manage Payment tab.

·       Checks are created and both are in “Created” status and system allow to delete them as well.

·       Run Wizard again for “Create blank Checks”

·       Enter the number of blank checks and Click “Finish” on the wizard.

·       check statuses changed from created to Blank.

·       System doesn’t allow to delete the checks in Blank status.

Employee Master Creation for Payroll

Departments, jobs, and positions are organizational elements that are maintained within Human resources.

Departments

A department is an operating unit that represents a category or functional area of an organization that is responsible for a specific area of the organization, such as sales or accounting.

 A department is used to report on functional areas and may have profit and loss responsibility. Also, a department might include a group of cost centres. Sales, accounting, and human resources are some examples of departments in an organization.

Jobs and positions

A job is a collection of tasks and responsibilities that are required of a person who performs a job.

A position is an individual instance of a job. Areas of responsibility, job tasks, job functions, skills, education information, and certificates that are required for a job are also required for positions that are associated with a job.

Job tasks

You can create job tasks that describe the basic tasks that a worker in a position for that job must complete. The same job task can be added to multiple jobs, and positions for those jobs will inherit those job tasks.

Create A Department:

New form will open and

1. create a new department
2. Save the record and close

Creating a Job

New form will open and

1. create a new Job and fill the necessary data

2. Save the record and close

Creating a Position

    Positions are an important element of the lower level of an organization hierarchy. A position is an individual instance of a job.

Position duration

    Every position has a length of time that the position is effective. This length of time is referred to as duration.

 Worker assignments

    When you assign a worker to a position, you fill that position. You can assign workers to multiple positions, but only one worker can be assigned to a position at the same time.

Reporting relationships

    Positions are important elements of the lower level of an organization hierarchy. In the Position form, you can specify the position that a position reports to. When you assign a worker to a position that reports to another position, you create a reporting relationship between the workers who are assigned to the two positions. 

1. Click new position and create a position
2. Fill the necessary data (please find the below screen shots for your reference)

Creating /Hire a Employee or Contractor

Note: Employment start date, Position start date and Available for assignment date in position should same.

Employee Basics setup

 

Worker Tax region Setup for employee

Compensation Setup for employee

Managing recruitment and Posting Open jobs in Dynamics 365 Finance and operations Employee self service portal

Create Jobs and publish them on Organization portal:

Go to Human Resource -> Jobs -> Jobs.
Create a new job. In this case let us say it is for a DAX Functional Consultant.

2. Create the required positions under the Human Resource -> Positions -> Positions.

The next step is to create the recruitment project and create the job ads for that.

3. Go to Human Resource -> Recruitment Projects -> Recruitment Projects and create a new recruitment project.

4. Create the Job ad for this recruitment project and enable this to be display on employee self-service.

With this, we are done creating the open jobs and publishing them to the employee self-service workspace.

Candidates viewing and applying for jobs on the employee self-service workspace:

AX allows both internal employees/existing employees and external applicants to apply for open job. The site services feature can be used to integrate the external job self-service workspace and company websites to AX. External candidates can apply directly from self-service workspace and company websites with this integration. (Note: These tasks will need some technical works and some development as well and it is not fully functional out of the box.

1. When candidates log on to the employee self-services workspace of D365 finance and operation, they get to see all the open jobs in the organization.

2. Notice that the job we just created is now appearing on the self-services portal. Candidates can select the job and click Apply to apply for the job

3. Upload the attachment.

Note that, candidates can also apply and submit their resumes without any open job also. All of these applications will be gathered against an unsolicited recruitment project.

Recruiters viewing and processing received applications:

The Application inbox in D365 finance and operations is the central location for all the received applications both from employee self-service portal and external sites (job portals, company websites if integrated). The recruiters finds all the key information about the applications such as candidate contact information, resume attachments, address etc.

1. Go to Human Resource -> Applications -> Applications inbox

Click Attachments to view their resumes

If everything looks okay about the candidate and the resume looks goof to be processed further, then select it for Approval and Click Approve button. You will notice that the application record will disappear from the application basket as it has been processed further now

When the recruiter goes to the recruitment project again, they get to see all the received applications against the recruitment project and can process it further from there

Delivery schedules Functionalities in Dynamics 365 for sales, purchase and Quotations

Delivery schedules allow you to track order line quantity when you are using multiple deliveries for a single sales order, sales quotation, or purchase order.

Use a delivery schedule when the total quantity on an order or quotation line must be delivered in multiple shipments. Individual shipments are represented by delivery lines. Two or more delivery lines make up one delivery schedule. The delivery lines can have different delivery dates, quantities, modes of delivery, and storage dimensions, such as site and warehouse.

Total order (original order line)	600
Requested delivery schedule	100 per Month
Requested time frame for delivery	6 month, on the first day of each month

For Example: 

Create a new sales order

In this scenario, the customer requests delivery of 600 in batches of 100 over a period of six weeks.To keep track of the delivery requirements, you create a delivery schedule. 

On the delivery schedule page, you create six separate delivery lines. Each delivery line contains 100 and indicates the delivery date for those 100. In this case, each line is offset on the first of the week for six consecutive weeks.

When you create a delivery schedule, the type of the original order line is automatically changed to Order line with multiple deliveries. A line of this type is referred to as a commercial line and is marked by an icon. The delivery line is marked by a different icon. If you change a quantity on a delivery line, the commercial line is updated to the total quantity of the delivery schedule. If a trade agreement has defined a total discount for the order, the delivery schedule ensures that your order is eligible for the total order discount, even when the order is split into separate deliveries.

Orders that have a delivery schedule are processed against the delivery lines. Processing includes the posting of packing slips, product receipts, and invoicing.

Document printouts of orders and quotations that have a delivery schedule show only the delivery lines. They don’t show the original lines (commercial lines).

Happy DAXing

Tarak